Onboarding
Checklist for onboarding of international employees
In this checklist for successful onboarding you will find all the necessary steps for you as an international employee, leader, HR or other administrative staff.
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幸运飞艇计划
Main content
You as a new employee
.
Preparations before arrival in Norway听
| 鈥� Read your offer of employment carefully.听 |
| 鈥� Fill in 芦Acceptance and information form鈥� and return to HR together with a copy of your passport, and "Placement in the basic collective agreement" form.听 |
| 鈥� Non-EU/EEA: Apply for a visa鈥痜or yourself, and your family.听 |
| 鈥� Find accommodation through 幸运飞艇计划 guest housing or in the private market. |
| 鈥� Permanent staff may be eligible for a moving allowance, read more about the terms and conditions. |
Preparations before the first day at work
| 鈥� Sign and return the contract of employment.听 |
| 鈥� Register with the Norwegian authorities at the Service Centre for Foreign Workers (SUA).听 |
| 鈥� Non-EU/EEA: Once you receive your Norwegian ID number you must: 听听听听 1. 听听听听 2. Apply for a tax deduction card online |
Follow-up during the first 6 months
| 鈥� Once you have your Norwegian ID number: 听听听听 陇 Send your ID number to the payroll office at post@lonnskontoret.uib.no 听听听听 陇 Open a Norwegian bank account and inform payroll office about your new bank account number |
| 鈥� Update "My information" in the .听 |
| 鈥� Sign up for Norwegian courses at 幸运飞艇计划.听 |
| 鈥� Sign up for the鈥�introductory courses for new international employees.听 |
You as HR staff
Preparations before arrival in Norway
| 鈥� Choose and send the correct template for offer of employment in ePhorte. |
| 鈥� Send "Acceptance and information" form (skjemaoversikt) and "Placement in the basic collective agreement". See . |
| 鈥� For non-EU/EEA citizens: fill in and send the "" |
| 鈥� EU/EEA citizens: sign and send the " |
| 鈥� Save all necessary documentation in the personnel file in ePhorte 听听听听 陇 "Acceptance and information" form 听听听听 陇 CV and application 听听听听 陇 Copy of passport 听听听听 陇 Copy of granted residence permit |
Preparations before the first day at work
| 鈥� Decide on a start date together with the department/faculty and the employee.听For employees who need a residence permit, the start date cannot be set until the permit is granted. |
| 鈥� Send the contract of employment when start date is confirmed. |
| 鈥� Notify Fagspesialistteamet using听听via an "N-notat" in ePhorte. You do not need to fill in information that is already stored in the case. |
Follow-up during the first 6 months
| 鈥� Provide support to the new employee and the leader with personnel responsibility. |
| 鈥� New information such as change of bank account number, Norwegian address, ID-number and/or telephone number must be sent as N-notat in ePhorte to the payroll department. |
See HR Ressursbank for more information.
You as the nearest leader
Preparations before arrival in Norway
| 鈥� Find important information about听, with a description of the |
Preparations before the first day at work
| 鈥� Start preparing the |
| 鈥� Make arrangements to welcome the employee on their first day |
| 鈥� Order necessary equipment and relevant accesses depending on the position |
| 鈥� Appoint a buddy听 |
Follow-up during the first 6 months
| 鈥� Hold the start up meeting, according to |
| 鈥� Make sure that the international employee has: 听听听听 陇 Been to SUA (so they can receive their ID number, get a tax card, open a bank account, etc.) 听听听听 陇 Been introduced to the workplace and their colleagues 听听听听 陇 Signed up for the introductory courses for new international employees 听听听听 陇 Signed up for a Norwegian course 听听听听 陇 Been introduced to trade unions 听听听听 陇 Been introduced to the 听听听听 陇 Signed up for the fire safety training and first aid training |
You as Payroll department (seksjon for l酶nn)
Register the new employees in HR/payroll system when the following information is available in the personnel file in ePhorte:
| 鈥� "N-notat" -听 |
| 鈥� "Acceptance and information" form |
| 鈥� Signed contract of employment |
| 鈥� Copy of passport |
| 鈥� Copy of residence permit |
| 鈥� CV and application letter |
If any information is missing from the personnel file, please contact the case worker.
Support
- For more information about the onboarding process, see the Leader handbook for听
- If you have any questions, you can contact the International Centre
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Colourbox
Resources for new international employees
24.09.2024